EXCEL 2007 PIVOT TABLE TOOL BAR HOW TO
EXCEL 2007 PIVOT TABLE TOOL BAR UPDATE

Select the new range from the Data worksheet by selecting all the cells you want to include.In our case, this would mean changing 693 to 929, since the last row of our table has changed from row 693 to row 929. Manually enter the correct data range for your updated data table.You can do one of a couple of things here:

EXCEL 2007 PIVOT TABLE TOOL BAR UPDATE

Note that we're not actually changing to a new data source, we're simply going to update the existing data source to include the new data.Ĭlick the Change Data Source button to see the following dialog box:Īs you can see, the data range for our existing sales report pivot table is already selected. The Change Data Source button will allow you specify a new data source for your pivot table. Note that you can also choose to refresh your data by right-clicking anywhere in your pivot table and choosing Refresh from the menu. Using the Refresh button won't automatically pick up any new data in your table (unless you're using Excel's Table feature as the source for your pivot table - we'll come to that shortly). The Refresh button will update your pivot table to reflect any changes in your existing data, such as any changes to our sales data due to customer returns. It's important to understand what these buttons do, and how they differ: We are interested in just two buttons on this toolbar - the Refresh button and the Change Data Source button: This will show you a range of different options for managing your pivot table. The next step is to click inside your pivot table so that the Pivot Table tools options appear in the ribbon toolbar, as shown here:įrom there, click Options in Excel 2010 or earlier, or Analyze in Excel 2013.

As you can see, we now have 924 rows of data: Here's a shot of some of our additional data. In our case, we'll simply paste the additional rows of data into the existing sales data table. Add your new data to the existing data table.In order to change the source data for your Pivot Table, you can follow these steps: Here's a sample of the sales data we used (note the number of rows - obviously there is a lot more sales data in our report than is shown here):Ĭhange the Source Data for your Pivot Table Specifically, we've been asked to include sales data for an additional line of products (televisions) for the same time period as the original report. The situation now is that we have been given some additional data and need to incorporate this into our report.

EXCEL 2007 PIVOT TABLE TOOL BAR HOW TO

In order to demonstrate how to update the data in your pivot table, let's look at the example we used in our lesson on How to Create A Pivot Table (link opens in a new window), where we summarized several months of sales data by different sales people in our team. Scenario: you have a pivot table containing sales data that needs updating with new data But data changes often, which means you also need to be able to update your pivot tables to reflect the new or changed data. When you create a new Pivot Table, Excel either uses the source data you selected or automatically selects the data for you. This lesson shows you how to refresh existing data, and add new data to an existing Excel pivot table.

Excel 2007 pivot table tool bar